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Team Drive User Guide

 

The Team Drive provided in each workspace is a shared workspace where members can collaborate.
If you want to work together, create a Team Drive and set access permissions for each member to make use of it!

*The feature to set member-specific access permissions in a Team Drive is available on the Pro and Enterprise plans.

 

 

Invite Members

 

 

First, you need to invite another account as a member of the workspace.
You can send the invitation from the workspace’s “People” menu, and the invitation is only completed once the invited account accepts it via email.
*For detailed instructions on how to invite members, please click here.

 

💡Please read this carefully.

 

 

Create a Team Drive and Add Members

 

 

The workspace owner or team administrators can create a new drive by following [Team Drive → Create Drive].
However, the number of Team Drives you can create may be limited depending on your current subscription plan.

Plan

Free

Pro

Enterprise

Number of Team Drives

1

10

100

 

 

 

You can add members to a Team Drive either when creating it or afterward.
Select the Team Drive you want to add members to, then click the “Invite Drive Members” button to add them.
*For more details about the permissions for Team Drive roles, please click here.

 

💡Please read this carefully.

  • In workspaces using the free plan, all members have full administrative access to Team Drives.
  • To add members individually to a Team Drive or assign specific roles, please upgrade to a paid plan.
  • On a paid plan, you can assign each member one of the following roles: Manager / Editor / Commenter / Viewer.

 

 

Rename or Delete a Team Drive

 

 

If you need to manage a created drive by renaming it, you can simply double-click the drive name to edit it.
You can delete a Team Drive by clicking the More (···) button in [Team Drive] or by navigating to the Team Drive and clicking the Settings button.
*A Team Drive can only be deleted if it contains no folders, designs, or elements.

 

 

Manage Team Drive Items

 

Since a Team Drive is a shared space used by multiple members, it’s important to manage designs and elements systematically.
You can add folders to organize them by topic or category!

 

 

In a Team Drive, you can create a new folder by clicking the Add Folder button, and organize items by moving them into the desired folders.
However, only Team Drive administrators or members with Manager access can create folders and manage designs and elements within them.

Also, the number of folders you can create may be limited depending on your subscription plan.

Plan

Free

Pro

Enterprise

Number of Team Drive Folders

2

Unlimited

Unlimited 

 

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