You can share designs by inviting others to edit them together or by sharing a link.
Share your designs conveniently using the method you prefer!😊
*️⃣Share vs. Publish
| Category | Share | Publish |
| Who can access | Only invited workspace members |
Anyone with the link (including external users) |
| Access path | The original design in 'My Drive' |
A view-only page accessed through the shared viewer |
Permissions |
Can edit, Can comment, Can view |
If duplicates are allowed, users can copy the design to their own workspace and edit it, |
| Collaboration | ★Available (real-time simultaneous editing, commenting) | ★Unavailable (view only) |
| Use cases (examples) | Collaborative team projects, requesting feedback, etc. | Sharing completed work, publishing a portfolio, requesting external reviews, etc. |
*️⃣Design 'Share (Invite)'
Use this method when you want to edit the original design saved in “My Drive” together with other members (accounts)!
When you need to view and collaboratively edit a design for a limited time, follow the steps below.
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💡Be sure to check the following before sharing.
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①Open the design saved in “My Drive.”
②Click the “Share” button in the upper-right corner of the editor, then select the “Share” tab.
③Select the information and role of the member who will edit the design simultaneously, then click the “Share” button.
④Members can access the shared (invited) design through email or notifications within the workspace.
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💡If you were invited to share while not a member, you can accept the invitation only through email. |
⑤Afterward, you can change roles or remove members to stop sharing the design.
*️⃣Design 'Publish (Share Link)'
Use this method when you want to share a design saved in “My Drive” so that another account can duplicate and use it.
You can use it conveniently without inviting members, and you can also use this method when you need to duplicate a design to a new account!
①Open the design saved in “My Drive.”
②Click the “Share” button in the upper-right corner of the editor, then select the “Publish” tab.
③Enable the “Make design document public” option and configure the detailed settings.
| 💡See the description of each option below. | |
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④After configuring the detailed options, click the “Copy” button to copy the link.
You can send the copied link to other users or post it online.
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⑤If you no longer want others to access the shared design, change it to private.